All templatesRE: HR/DISC/2026/031
10 October 2026
Brian Kiplagat Cheruiyot
Cashier - Finance Department
ELDORET.
Dear Brian,
RE: SHOW CAUSE LETTER – GROSS MISCONDUCT
Management has noted with concern the following:
1. On 3, 9 and 17 July 2026 you disbursed a total of KES 380,000 from petty cash without approved vouchers, contrary to Finance Policy clause 4.2.
Work and employment
Show-cause letter template (Kenya)
Also called: Show-Cause Letter (Employment)
What it is for
An employer asking an employee to explain misconduct before any decision is made.
The Kenyan law it follows
- Employment Act Cap 226 — s.41 (explanation and hearing before termination; right to have another employee or a shop floor union representative present)
- Employment Act Cap 226 — ss.43, 44, 45 (proof of reason; summary dismissal; unfair termination)
Who prepares it
You can prepare this yourself. It is still wise to have an advocate read it before you sign, especially where a lot of money or a long commitment is involved.
Fill this in with your own details
Answer a few questions and Lex prepares the document for you, ready to download in Word. A free account is needed.
Sample show-cause letter
The first part of the sample is shown here. The names, amounts and facts are made up to show how the document reads.
The rest of this show-cause letter is for Lex members
Create a free account to read the whole sample, fill it in with your own details and download it in Word.
This is a sample for general information. It is not legal advice and may not suit your situation. Laws change, and a document has to fit your own facts; have an advocate check it before you rely on it.