All templatesSTAFF HANDBOOK
Nairobi Digital Studios Limited
This handbook sets out the policies of Nairobi Digital Studios Limited. It applies to all 65 permanent and fixed-term employees, and to contractors to the extent stated. This handbook contains the following policies: Leave, code of conduct, disciplinary procedure, sexual harassment, grievance, ICT and data use, health and safety.
1. Leave
You are entitled to the following minimum leave. Your contract may give you more.
- Annual leave. Not less than twenty-one working days with full pay after every twelve consecutive months of service.
- Maternity leave. Three months with full pay, on not less than seven days' written notice.
- Paternity leave. Two weeks with full pay.
- Pre-adoptive leave. One month with full pay.
- Sick leave. After two consecutive months of service, not less than seven days with full pay and thereafter seven days with half pay in each period of twelve consecutive months of service. You must produce a certificate of incapacity signed by a qualified medical practitioner.
How you apply for leave, and when it may be taken, is as set out in your contract or as the Company notifies you in writing.
2. Code of Conduct
- Treat your colleagues, clients and members of the public with respect and courtesy.
- Act honestly and with integrity in all your dealings on behalf of the Company.
- Avoid conflicts of interest, and disclose any that arise to the Company.
- Protect the Company's property, money and reputation, and use them only for proper purposes.
- Comply with the law and with the Company's policies at all times.
3. Disciplinary Procedure
Before the Company terminates your employment for misconduct, poor performance or physical incapacity, it will explain the reason to you in a language you understand. You may have another employee or a shop floor union representative of your choice present. The Company will hear and consider what you have to say before it decides. No outcome is decided before the hearing.
4. Sexual Harassment
Work and employment
Staff handbook template (Kenya)
Also called: Staff Handbook / HR Policy
What it is for
The workplace rules and policies for your employees.
The Kenyan law it follows
- Employment Act Cap 226 — s.6 (sexual harassment policy statement, for an employer of twenty or more employees), ss.28, 29, 29A, 30 (annual, maternity and paternity, pre-adoptive and sick leave), s.41 (hearing before termination)
- Occupational Safety and Health Act
Who prepares it
You can prepare this yourself. It is still wise to have an advocate read it before you sign, especially where a lot of money or a long commitment is involved.
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Sample staff handbook
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This is a sample for general information. It is not legal advice and may not suit your situation. Laws change, and a document has to fit your own facts; have an advocate check it before you rely on it.